Last updated: 15.07.2025, by Laura-Claire Peters [Managing Director]

At Reid Peters Consultancy Ltd, we are committed to protecting your privacy and handling your personal data with transparency and care. This Privacy Notice outlines how we collect, use, and safeguard your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Reid Peters Consultancy Ltd

Company Registration Number: 15888734

We are a human resources consultancy offering recruitment, HR strategy, and related advisory services.

2. The Personal Data We Collect

We may collect and process the following categories of personal data, depending on your interaction with us:

• Clients (companies or individuals): name, job title, business contact information, communications, billing information.

• Candidates (job applicants): name, contact details, CV/resume, work history, qualifications, references, salary expectations, right-to-work documentation, interview notes.

• Website visitors: IP address, browser type, browsing behaviour (via cookies — see below).

We do not knowingly collect special category data (e.g. health data, ethnicity, or biometric data) unless required by law or with explicit consent.

3. How We Collect Your Data

We may collect personal data:

• When you contact us via our website, email, or phone.

• When you submit your CV or apply for a role.

• When we provide services to you or your organisation.

• From publicly available sources (e.g. LinkedIn).

• Through our website’s analytics tools (see Cookies section below).

4. Legal Basis for Processing

We process your personal data under the following lawful bases:

• Consent – where you have given us clear permission (e.g. to retain your CV).

• Contract – to fulfil a contract with you or to take steps at your request before entering into one.

• Legal obligation – to comply with the law (e.g. right-to-work checks).

• Legitimate interests – where it is necessary for our business operations and your rights do not override those interests (e.g. managing client relationships, recruitment activity).

5. How We Use Your Data

We use your personal data to:

• Deliver HR consultancy and recruitment services.

• Communicate with you regarding opportunities or services.

• Process applications and facilitate interviews.

• Comply with legal obligations and industry regulations.

• Improve our website and services.

We do not sell your data or use it for automated decision-making or profiling.

6. Data Sharing

We may share your data with:

• Employers or clients (with your permission).

• Service providers (e.g. email or data storage providers).

• Legal or regulatory bodies when required.

All third parties are subject to strict confidentiality obligations and data protection standards.

7. Data Retention

We retain personal data only for as long as necessary for the purpose it was collected. Typically:

• Candidate CVs: up to 12 months, unless otherwise agreed.

• Client and business records: up to 6 years for tax and legal compliance.

• Website analytics: retained according to cookie settings (see below).

You can request deletion or review of your data at any time (see Your Rights).

8. Your Rights

Under the UK GDPR, you have the right to:

• Access your data.

• Correct inaccurate or incomplete data.

• Request erasure (“the right to be forgotten”).

• Restrict or object to processing.

• Request data portability.

• Withdraw consent (where consent was given).

• Lodge a complaint with the Information Commissioner’s Office (ICO).

To exercise your rights, please email: elsie@reidpetersconsult.com

9. Cookies and Website Tracking

We use cookies to enhance your experience and gather usage data. You will be given the option to accept or reject non-essential cookies when visiting our site.

10. Contact Us

If you have any questions or concerns about how we handle your data, contact us at:

Reid Peters Consultancy Ltd

Email: elsie@reidpetersconsult.com

Phone: 07947 647 097

You may also contact the Information Commissioner’s Office via www.ico.org.uk.